Hanoi – Project Assistant needed

Mojtaba Haghgou
Mar 21, 2017
Hanoi – Software Developer needed
Mar 24, 2017

GaneshAID is seeking a qualified and motivated person, Vietnamese nationality to work in our Hanoi-based office in the position of Project Assistant. The job description is below:

RESPONSIBILITIES

The Project Assistant will be responsible for providing secretariat, administrative and project support to the office, including:

1. Administrative and logistics support/ Travel arrangements:
– Managing office supplies
– Receiving and sending posts
– Arranging and informing on meetings, calls, and conferences among the team and with clients and partners
– Supporting human resources activities (recruitment, HR notification, staff training, team building activities, etc.)
– Doing logistic work during company’s events and meetings
– Preparing for visa application and travel documents
– Booking tickets, following up with the flight
– Booking hotel and pick-up car
2. Interpretation and translation
– Interpreting and translating from Vietnamese into English
– Interpreting and translating from English into Vietnamese
– Editing English in close collaboration with the English editor
3. Proposal preparation and submission
– Searching for relevant requests for proposal (RFP)
– Checking the RFP’s requirements
– Filling in required forms and finalizing the proposal
– Sending the proposal by post or email
– Following up with the proposals
4. Assisting project implementation
– Conducting the desk review
– Developing database of pictures and documents
– Drafting and editing documents (language use and formatting) and designing visual tools
– Recording information (including meeting minutes) and documents (hard and electronic copy)
– Managing project progress to ensure that all activities are completed timely
– Communicating among the team and with clients and partners

QUALIFICATIONS:
– Bachelor’s degree in English
– At least 1 year of experience working at similar position in international setting
– High competency in Microsoft Office applications and online tools
– Ability to work independently and in a team
– Attention to detail
– Willingness to learn new skills
– Knowledge of public health is a preferential
– Good organizational and interpersonal skills, especially in international environment
– Tact, discretion, and sensitivity to cultural differences
– Ability to produce quality finished work in a timely manner.

EMPLOYMENT CONDITIONS:
– The net salary is from 450 to 550 USD depending on qualifications and experience
– Full-time contract of 12 months with a possibility of contract extension

Qualified candidates are invited to submit their Cover Letter and detailed CV in English to Ms. Bui Thuy Hanh at accountant@ganeshaid.com before March 31st, 2017.
Only short-listed candidates will be contacted for the interview. Please, no telephone contact after submitting the application.

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